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Chapter 5: Posting

5.1 Posting of Printed Material

This policy provides standards for the posting of flyers, handouts, brochures, and banners in the Cone University Center (CUC). As authorized by University Policy 601.9, no information, advertisement, document, or notice of any kind may be attached to any wall, door, window, railing, or other interior and/or exterior building surface, landscape, or hardscape outside the approved posting areas specified in this policy.   

5.1.1 The Cone University Center provides various locations for the posting of printed material in and around the facility for student organizations and affiliated groups. Materials may be posted in these locations only. Content or event promotion must be of student interest or student-oriented in nature, and must be open to all students and/or a broad segment of the campus community. Materials are subject to university policy: Sale, Solicitations, Distribution of Materials, and Campus Displays (https://legal.uncc.edu/policies/up-601.9) as well as CRES and building policies.

5.1.2 Content inconsistent with the mission of the Cone University Center and/or the University will not be allowed and is subject to immediate review by the Director and/or Cone Center staff and subsequent removal if necessary by CUC staff personnel.

5.1.3. Damage to walls or other surfaces resulting from violation of this policy will require that the organization and/or individual responsible pay the costs of repair. Parties responsible for posting materials in unauthorized spaces will receive a written notice on their first offense. Subsequent offenses could result in the loss of posting privileges.

5.1.4 The rule of common sense will apply to areas in question.

5.1.5 The Director of the CUC must approve exceptions to these policies.  

5.1.6 General Purpose Bulletin Boards

The Cone University Center provides various bulletin boards for ‘General Purpose’ postings, as defined in university policy 601.9. Locations for the ‘General Purpose’ bulletin boards are: North 3 Lobby, Mainstreet Market –Left side of the Chartwells Office Suite 243 and Mainstreet Market - Across from Office Suite 244. All materials must be date stamped at the 369 Information Desk.  Materials without the Cone University Center stamp will be removed. Materials may only be posted for fourteen days, or to the date of the event, whichever comes first.  All material must include date, time of event, if applicable, and contact information. Undated material will be removed. Materials must be posted with thumbtacks or pushpins.  No staples or tape allowed. Materials may only be posted if space is available which will be determined on a first-come, first-served basis. Overlapping information is not permitted. 

5.1.7 Cone Center Managed Bulletin Boards

The Cone University Center manages various bulletin boards dedicated to content specific to the university, events, or a department or unit located in the CUC. Locations for the managed bulletin boards are: After Hours – Display case at entrance doors from Mainstreet Market (Cone Center and Center for Graduate Life), After Hours – Left side of Center for Graduate Life Suite 268 (Center for Graduate Life), McKnight Hall – Two display cases at entrance doors, Mainstreet Market – Right side of Chartwells Office Suite 243 and North end of General Purpose Board across from Veteran Services Office Suite 244. All materials must be date stamped at the 369 Information Desk.  Materials without the Cone University Center stamp will be removed.  Materials may only be posted for fourteen days, or to the date of the event, whichever comes first. All material must include date, time of event, if applicable, and contact information. Undated material will be removed. Installation and removal of materials will be performed by Cone Center personnel only. 

5.1.8 Indoor Banners

Limited space for banners in the Cone Center are available by reservation through CRES. Banner space must be reserved at least 48 hours in advance of installation through the (CRES) Reservations Office. Space may be reserved for a maximum of ten days, and must be removed within 24 hours after the event. Banners can be constructed of paper, cloth, or other lightweight pliable material. Wooden, cardboard or other similar type materials may not be used for safety reasons. All banners must be ready to hang and include grommets when appropriate. Installation and removal of banners is to be performed by Cone Center personnel only. If requested at time of installation, banners will be available for pick-up in Cone 369 for one week after removal. At the expiration of this time period, any unclaimed banners will be discarded. Locations for indoor banners include: In front of Chartwells Office Suite 243 and by the wall in Mainstreet Market across from the TV/Posting Kiosk.

5.1.9 Outdoor Banners

Only banners promoting significant campus-wide events and/or annual Cone University Center Programs (e.g.: I-Fest, A Cone A-Fair, etc.) will be considered for posting. The use of the Cone Center Outdoor Banner location is limited to Cone Center Offices and Programs or major university events. Banner space must be reserved at least 48 hours in advance of installation through the Reservations Office.  Space may be reserved for a maximum of ten days, and must be removed within 24 hours after the event. Two banner sizes (horizontal in orientation) are accepted:  3’(h) x 5’(w) and 3’(h) x 10’(w).  Any exceptions to these sizes will be based on space availability. Banners will only be hung horizontally on the railing; no vertical placement will be allowed.Banners must be constructed of fire-protected fabric colored vinyl with reinforced top and bottom edging. Installation and removal of banners is to be performed by Cone Center personnel only.  If requested at time of installation, banners will be available for pick-up in Cone 369 for one week after removal.  At the expiration of this time period, any unclaimed banners will be discarded.Locations for outdoor banners are: Cone West After Hours Railing (2 locations available) and Cone Plaza Ramp Railing (1 location available).

5.1.10 Table Tents

Table tents or similar type table handbills are not permitted in the lounges or interior or exterior seating areas of the Cone Center. Such materials will be removed or discarded by Cone Center personnel. Refer to Dining Services for table tent opportunities in AfterHours.


5.2 Posting of Digital Signage 

5.2.1 Cone Center digital signage is primarily intended to inform visitors of events and activities held in the Cone Center or promote events sponsored by the Cone Center and/or Student Affairs. It also offers the opportunity for UNC Charlotte officially recognized student organizations and campus departments to broadcast events or announcements in the Cone Center. Events or announcements must be of student interest or student-oriented in nature, and must be open to the public or a broad segment of the campus community.

5.2.2 Broadcast-ready slides should be submitted via email to the Student Affairs Marketing Team at sa-marketing@uncc.edu at least one week prior to broadcast date. Inquiring organizations are responsible for design, production, and timely submission for slides. Content will be broadcast for 14 days prior to or up to the event date. Organizations and departments can submit up to three (3) total slides for concurrent rotation. Events that occur off-campus will not be permitted on the screens.

5.2.3 Before submitting your slides, please adapt your advertisement to the format of our screens. Your broadcast-ready slide must meet the following specs: Acceptable file formats: JPEG or PowerPoint; JPEG size: 1360 x 765 pixels, horizontal orientation (*equivalent to 16.667" x 12.5", or the On-Screen 16:9 option in PowerPoint); Resolution: 72dpi.


5.3 Donation Bins

5.3.1 The Cone University Center provides designated space for storing donation bins in the facilities. Affiliated groups and student organizations may reserve a location by approval from the Director and/or person(s) appointed by the Director.

5.3.2 No more than two donation bins will be stored concurrently unless approved by the Director.

5.3.3 It is the responsibility of the group to provide the bins and publicize the donation drive. Donation bins will be stored in the Cone Center from Monday of the first week to Friday of the second week unless otherwise approved. The group must pick up their donation bin by close of business on the end date. If a donation bin is left past the end date, it will be removed and donation items reallocated.

5.3.4. Donation bins must be well maintained, presentable, and no larger than 12 cubic feet. If building staff finds the donation bins to be unkempt, the group will be notified to fix the issue or the bins will be removed and donation items reallocated.

Locations: Mainstreet Market by the stairs